First product · Catch-up skill
Every backlog invoice, recorded and checked.
Gather the invoices however they come: PDFs, phone photos or emails. We give you back a file ready to import into your accounting software and a report of what's worth checking.
In
PDFs, photos and emails
Extracted
Tax ID, dates, bases, VAT, withholdings
Checked
Duplicates, totals and errors
Out
Import file + report
What it reads
Invoices as you have them.
- PDFs received or issued, downloaded or scanned.
- Photos taken on a phone, even imperfect ones.
- Emails with the invoice attached, straight from your inbox.
What it extracts
The data you need to book them.
Issuer and tax ID
Who issued it, with their NIF.
Number and dates
Invoice number, issue and transaction dates.
Taxable bases
Split by VAT rate.
VAT
Rates and amounts per line.
Withholdings
Rate and amount withheld.
Total
The invoice's final amount.
What it checks
It doesn't just copy data: it flags what doesn't add up.
Duplicate invoices
The same invoice sent by email and on paper is recorded only once.
Valid tax IDs
Checks the NIF has the right format and check digit.
Amounts that add up
Base, VAT and withholding must match the total. If not, it's flagged.
Missing or unreadable data
A blurry photo or an empty field is never guessed: it goes to review.
How it works
From the pile to your accounting software.
- 1
You gather the invoices
In a folder or inbox in your own account, unsorted.
- 2
The skill processes them
It reads each one, extracts the data and runs the checks.
- 3
You review what's flagged
The issues report tells you exactly what to look at.
- 4
You import the file
Ready for your accounting software. No typing invoice by invoice.
What you get
Two things, clearly.
Import file
In the format your accounting software expects: we adapt it to whichever one you use.
| Tax ID | No. | Date | Base | VAT | Total |
|---|---|---|---|---|---|
| B-0000000 | 0001 | dd/mm/yyyy | 0.00 | 0.00 | 0.00 |
| A-0000000 | 0002 | dd/mm/yyyy | 0.00 | 0.00 | 0.00 |
Issues report
Only what needs your eyes, with the reason.
Illustrative examples with fictitious data.
No hype, here either.
We tell you what it does and what it doesn't before we start.
What it does
- Reads, extracts and checks every invoice.
- Prepares the file for import.
- Tells you what to review and why.
What it doesn't do
- Make up data it can't read.
- Import anything without your approval.
- Take your invoices out of your account.
Questions about invoice recording.
Do I need to sort the invoices first?
No. Just gather them in one place in your account, mixed and in any format.
Does it work for issued and received invoices?
Yes, both: invoices received from suppliers and invoices issued to clients.
What about an invoice it can't read well?
Nothing is guessed: it appears in the issues report with what's missing, for you to complete.
And once I'm up to date?
With the keep-up skill, new invoices are processed as they arrive, so the pile doesn't build up again.
How many invoices are in your pile?
Tell us in the free assessment and we'll tell you how long it would take to clear them.